Gone are the days of fighting over a single office fax machine. But today, there are online fax solutions for companies to use and they don’t cost a fortune.
Fax and telephone have been part of running a business ever since, however, there are some things to keep in mind when buying a new phone system for your business nowadays.
With online fax solutions, your entire staff will be able to have access to faxing services whenever they are needed. Before choosing a provider, there are some important considerations. Making the right choice will help your business to thrive and ensure productivity is at its highest level.
How Does an Online Fax Service Work?
An online fax service works in much the same way as a traditional facsimile machine. It sends the exact replica of the document to the receiver and offers a report on when it was received. This service also allows individuals to receive faxes from recipients. With cloud fax, multiple people can send faxes at the same time, with no wait.
Features to look for with online fax solutions
There are certain features that are a must for an online fax solution service. Before choosing one, it is imperative you carefully check the options and ensure you are making the right choice for your needs.
#1]. Encryption protection
The fax service should offer encryption protection to ensure your facsimiles are completely protected against unwanted interception. Without the right security measures in place, your company could be at risk with each fax transmission.
#2]. On-the-go mobile services
The online fax provider should provide mobile services for on the go. This allows you to send a fax from wherever you are, even if you are waiting in traffic or in a meeting.
#3]. Admin interface
The service should offer a strong administrator interface that puts you in complete control. From here, you should be able to view faxes, check the history, and check recipient acknowledgment.
#4]. Email function
For the best solution, the service should offer you the ability to send and receive faxes via email for less stress and a much quicker process.
#5]. Customization options
It is important the fax service offers customization options so you can be sure it will be able to precisely meet your needs. Without customization options, you may find the software does not fully meet your needs as expected.
Checking the reliability of the network is vital before making a choice. If the network is not reliable, you could be waiting hours for a fax transmission to complete and this is something you do not want with an online fax service.
#7]. Easy integration
Does the online service integrate easily with your other applications? If it does not fully integrate, using the service is going to be tedious and annoying.
#8]. Easy accessibility
You should have access to a web portal from any computer or screen device. If the company does not offer a web portal, the service is likely going to be difficult to use.
Benefits of Using Online Fax Services
There are many benefits to using an online service to send faxes. Saving time is one of the biggest reasons companies choose these services. Waiting on an outdated fax machine can be tiresome and greatly reduce productivity.
These services also save business owners a lot of money because they do not have to purchase expensive fax machines for their business. Saving money helps to protect the company’s bottom line.
If you are ready to move into the 21st century by modernizing the way you send business faxes, online fax service is beneficial. With this service, you can save time, money, and aggravation.